Without doubt, you will know the exact monthly copy volume in your company and the resulting costs. But what about the pages that are printed or faxed, and what is their contribution to the total output?
Most companies, regardless of their size, do not have a definite answer to this question, even though this area is visibly gaining in importance. Documents are increasingly available in digital form thanks to the Internet and e-mail, and are output individually on demand by a variety of systems. In most cases, the print costs have risen disproportionately along with the print volume, while the use of the copier has stayed at a constant level.
It is here that UTAX DOCUMENT CONSULTING, as an integral solution concept, starts. Every page is turned into a fixed outlay that you can manage – regardless of whether it is copied, printed or faxed.
First, we take a very close look.
Your company is always our focal point – that is why first a detailed situation analysis is undertaken by UTAX DOCUMENT CONSULTING with the help of our specially developed software tool. Not only are all output systems taken into account, but also all factors that have a direct or indirect effect on your budget. This means that with UTAX DOCUMENT CONSULTING, you receive a comprehensive overview of the output structures of your company. This is the best way to implement forward-looking, cost-optimised output tailored to your needs.
The small picture and the big picture.
With UTAX DOCUMENT CONSULTING, there is a variety of potential savings to be discovered. From the copier system for an entire floor to the central fax, not forgetting the small workplace printer – we consider every output system on its own and as part of a whole. Ultimately, optimum utilisation of the individual systems is an important step on the way to greater efficiency and cost savings.
The use of many different systems usually requires a greater amount of organisation and administration, which also costs money. The same is true when office supplies are bought by individual departments rather than centrally. On top of this, there is often a mixture of different contract forms, such as leasing, renting or purchase, which tie up capital unnecessarily.